send follow up emails after cold calls

Sending Emails After Cold Call | Maximize Your Conversion Rate

In the dynamic realm of sales, establishing a rapport is just the first step. The real game begins with what follows this initial interaction. The strategy of sending emails after a cold call can significantly enhance your conversion rate.

In this article, we will explore the significance of follow-up emails, share advice on creating impactful content, and highlight common mistakes to avoid. Whether you’re an experienced salesperson or a newcomer to the field, mastering the follow-up email can be your secret weapon to skyrocket your conversion rates and excel in sales.

Join us as we uncover the tactics that can transform your cold calls into promising prospects.

What is a cold call?

A cold call is a technique used in sales where a potential customer, who has not previously shown interest in the products or services being offered, is contacted.

This outreach, often in the form of a phone call or email, is unsolicited and typically unexpected by the recipient. The term “cold” is used to denote the absence of any prior connection or interaction between the sales representative and the prospective client.

Despite the challenges it presents, cold calling can be a potent tool for reaching out to new clients and broadening a company’s clientele. It demands exceptional communication abilities, tenacity, and a compelling message to pique the recipient’s curiosity and turn them into a paying customer.

The importance of follow-up emails after a cold call

Follow-up emails after a cold call are pivotal in the sales journey, and here’s why:

  • Fostering Connections: While cold calls may initiate contact, follow-up emails are instrumental in cultivating that relationship further. They offer a platform to underscore the value proposition and maintain an ongoing dialogue.
  • Amplifying the Message: Follow-up emails act as a reminder of the cold call conversation, enabling the salesperson to emphasize their message, clear up any misunderstandings, and provide supplementary information that could be beneficial.
  • Demonstrating Professionalism: Dispatching a follow-up email exhibits professionalism and conveys to the potential client that the salesperson is earnest about their proposal. This can enhance the company’s reputation.
  • Facilitating Conversion: Follow-up emails can markedly boost conversion probabilities. They keep the prospective client engaged and delineate clear next steps, simplifying the sales closure process.
  • Gathering Feedback: Importantly, these emails can also yield valuable feedback. The response from the recipient, or the absence of it, can offer insights into the effectiveness of the sales approach, thereby aiding in its refinement.

In summary, follow-up emails are an indispensable component in transforming a cold call into a fruitful sale.

The art of crafting an effective cold call follow-up email

Mastering the art of crafting an effective cold call follow-up email is a skill that can significantly boost your sales success.

This involves striking the right balance between professionalism and personalization, ensuring your message resonates with the recipient and prompts a positive response.

1. Importance of personalization

Personalization in follow-up emails after cold calls is crucial for several reasons:

  • Creates Connection: Personalized emails can help create a connection with the potential customer. By addressing the recipient by their name or referencing a detail from the cold call, you show that you value them as an individual.
  • Increases Engagement: Personalized emails are more likely to be opened and read. They stand out in the recipient’s inbox and can make your message more memorable.
  • Improves Response Rates: When an email feels like it’s been specifically crafted for the recipient, they’re more likely to respond. This can lead to more productive conversations and higher conversion rates.
  • Builds Trust: Personalization can help build trust with the potential customer. It shows that you’ve taken the time to understand their needs and are not just sending out generic sales pitches.
  • Enhances Customer Experience: Ultimately, personalization enhances the customer experience. It makes the potential customer feel valued and understood, which can positively influence their perception of your company and its offerings.

In essence, personalization is not just about addressing the recipient by their name; it’s about making the content relevant and valuable to them. It’s an art that, when mastered, can significantly improve the effectiveness of your follow-up emails after cold calls.

2. The right timing for sending the email

When it comes to follow-up emails after cold calls, the timing is key. Here’s a suggested timeline:

  • Post-Call: Dispatch an email right after the call. This email should recap the conversation and thank the prospect for their time.
  • 24 to 48 Hours Later: If there’s no response to the initial email, send a second follow-up within a day or two. This email should reinforce the main points and include any additional relevant information.
  • One Week Later: If there’s still no response, wait a week before sending a third follow-up. This email could provide added value, such as a relevant article or industry news.
  • Two Weeks Later: If there’s still no response, send a fourth follow-up. At this point, it’s important to be respectful and ask if they’re still interested or if they’d prefer a follow-up at a later date.

The goal of these emails is to keep the conversation alive without being intrusive. Always respect the prospect’s time and provide value in each interaction. Personalize your emails to show that you’re paying attention to the prospect’s needs.

3. The significance of a compelling subject line

Certainly, here’s a different perspective on the importance of a compelling subject line in follow-up emails after cold calls:

  • First Contact: The subject line is the initial point of contact in an email. A captivating subject line can create a positive first impression and motivate the recipient to open the email.
  • Inbox Visibility: Amidst a sea of emails in the recipient’s inbox, an engaging subject line can make your email stand out.
  • Tone Indicator: The subject line establishes the tone for the rest of the email. A well-thought-out subject line can indicate the significance of the email and encourage the recipient to continue reading.
  • Contextual Reminder: A subject line that’s relevant to your previous conversation can serve as a reminder, reinforcing the context of the email.

The aim of the subject line is to spark the recipient’s curiosity and entice them to open the email. Therefore, it’s crucial to invest time in crafting a subject line that is engaging, relevant, and succinct.

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4. The value of concise and clear content

The content of your follow-up emails after cold calls is just as important as the timing and subject line. Here’s why concise and clear content is valuable:

  • Clarity: Content that is clear and concise is easier to comprehend. It delivers the message straightaway, making it simpler for the recipient to understand your point.
  • Time-Efficient: Most people have busy schedules and may not have the time to read through lengthy emails. By keeping your content concise, you show respect for the recipient’s time.
  • Professionalism: Content that is clear and concise exudes professionalism. It demonstrates your appreciation for efficient and clear communication.
  • Actionable: Concise content is typically action-driven. It clearly outlines the next steps, making it simpler for the recipient to respond.
  • Effective Communication: Clear and concise content can lead to more effective communication. It minimizes the risk of misunderstandings and ensures your message is accurately received.

5. The impact of a strong call-to-action

A strong call-to-action (CTA) in your follow-up emails after cold calls can have a significant impact. Here’s why:

  • Guidance: A CTA offers clear guidance to the recipient about their next steps. It could be scheduling a meeting, downloading a resource, or answering a question, a CTA steers the recipient’s subsequent actions.
  • Boosts Engagement: An engaging CTA can enhance interaction with your email. It motivates the recipient to engage with your content, be it clicking a link, responding to the email, or performing another action.
  • Promotes Conversions: The primary objective of most follow-up emails is to promote conversions. A powerful CTA can directly aid this goal by motivating the recipient to perform the desired action.
  • Trackable: Employing a CTA, particularly one involving a clickable link or button, allows you to monitor the recipient’s engagement and assess the efficacy of your email.
  • Creates a Sense of Urgency: A well-designed CTA can instill a sense of urgency, prompting the recipient to act sooner rather than later.

Remember, a CTA is not merely a concluding line in an email. It’s a vital component of your communication strategy that can significantly impact the results of your cold calling endeavors.


send follow up emails after cold calls


More tips for sending emails after cold calls

Navigating the world of cold calls can be challenging, but a well-crafted follow-up email can make all the difference. In this section, we’ll explore more tips and strategies to enhance your email communication after cold calls.

1. Using templates but customizing the message

Utilizing templates for follow-up emails after cold calls can be a significant time-saver, but personalizing the message is key for several reasons:

  • Personalization: Tailoring the message adds a personal element to the email. It demonstrates to the recipient that you recall your discussion and have made an effort to customize the email for them.
  • Pertinence: A personalized message is more likely to be pertinent to the recipient. It enables you to mention specific points from your conversation, making the email more engaging and significant.
  • Building Connections: Tailoring your email to the recipient helps in forging a connection with them. It shows that you regard them as a unique individual, rather than just another entry in a contact list.
  • Enhances Response Rate: Personalized emails are more likely to elicit a response. When the recipient sees that the email is specifically tailored for them, they’re more likely to interact with it.

While templates offer a useful framework, it’s crucial to modify them to suit the unique context of each recipient. Remember, the objective of a follow-up email is to extend the conversation initiated with the cold call, and a personalized email can effectively achieve this.

2. Incorporating value proposition in the email

Including a value proposition in your follow-up emails after cold calls is vital for several reasons:

  • Emphasizes Advantages: Your value proposition succinctly outlines the advantages of your product or service. It informs the recipient about the benefits they can reap from opting for your offering.
  • Sets You Apart: A robust value proposition can set you apart from your competitors. It underscores what makes your product or service distinct and why it’s the superior choice.
  • Stimulates Interest: An enticing value proposition can stimulate the recipient’s interest. It provides them with a reason to delve deeper into your email and engage with your content.
  • Prompts Action: A lucid value proposition can prompt the recipient to take action. Whether it’s scheduling a subsequent call, making a purchase, or registering for a demo, your value proposition can inspire the recipient to proceed.
  • Establishes Credibility: A well-articulated value proposition can establish credibility. It demonstrates that you comprehend the recipient’s needs and have a solution that can assist.

Remember, your value proposition is the essence of your business offering. It’s crucial to effectively communicate it in your follow-up emails to sustain the conversation initiated with your cold call.

3. Tracking and analyzing the responses

Monitoring and evaluating responses to your follow-up emails after cold calls is an essential aspect of the process. Here’s why:

  • Success Metrics: Monitoring responses enables you to gauge the effectiveness of your cold calling endeavors. By evaluating the responses, you can discern what’s effective and what needs improvement.
  • Strategy Enhancement: Evaluating responses can aid in enhancing your strategy. You can discern trends in the responses, such as the most responsive time of day or the most effective subject lines.
  • Customized Follow-Ups: By monitoring responses, you can better customize your follow-up emails. If a prospect responds favorably to a certain type of content or offer, you can adjust future emails accordingly.
  • Opportunity Identification: Evaluating responses can assist in identifying opportunities for further engagement. For instance, if a prospect poses a question in their response, it presents an opportunity for additional conversation.
  • Resource Optimization: Monitoring and evaluating responses can assist in optimizing your resources. By concentrating on prospects who are responsive, you can ensure your efforts are directed towards the most promising leads.

Remember, the objective of tracking and analyzing responses is not merely to accumulate data, but to gain insights that can assist in enhancing your cold calling strategy.

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4. Use Bullet Points or Numbered Lists

Incorporating bullet points or numbered lists in your emails can be incredibly beneficial, particularly when you’re presenting multiple points or steps. Here’s why:

  • Enhanced Clarity: Bullet points or numbered lists break information into manageable pieces, making it simpler for the recipient to grasp your points.
  • Structured Presentation: They assist in organizing your thoughts and presenting them in an orderly manner. This is especially useful when listing features, benefits, steps, or options.
  • Emphasizes Key Information: Bullet points or numbered lists draw attention to crucial information. They stand out from the rest of the text, ensuring that key points are not overlooked.
  • Reader-Friendly: Emails with bullet points or numbered lists are more reader-friendly compared to large blocks of text. They provide a visual break, making the email less daunting and more appealing to the reader.
  • Efficiency: They allow the recipient to quickly scan the email and understand the key points without having to read the entire text.

Remember, the aim is to make your email as clear and comprehensible as possible, and using bullet points or numbered lists can significantly aid in achieving this

5. Include Contact Information

Including your contact details in your follow-up emails after cold calls is essential for the following reasons:

  • Facilitates Communication: By providing your contact details, such as your phone number and email address, you make it convenient for the recipient to contact you. They won’t have to spend time searching for your contact information.
  • Demonstrates Professionalism: Including your contact details exhibits professionalism. It reassures the recipient that you’re transparent and open to further discussions.
  • Encourages Quick Responses: When your contact details are readily available, it encourages the recipient to respond quickly. They can easily reach out to you if they have any queries or need additional clarification.
  • Fosters Trust: Providing your contact details can help foster trust with the recipient. It demonstrates that you’re approachable and ready for further engagement.

Remember, the objective of a follow-up email is to extend the conversation initiated with the cold call. Making it easy for the recipient to reach out to you is a crucial part of this process.

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Common mistakes to avoid for sending emails after cold calls

Crafting effective follow-up emails after cold calls is an art that requires careful attention to detail. However, there are common pitfalls that can hinder your success, and being aware of these can significantly improve your email communication.

1. Avoiding generic language

Steering clear of generic language in your follow-up emails after cold calls is essential for several reasons:

  • Personal Touch: Generic language can make your email seem impersonal and mass-produced. Tailoring your email shows the recipient that you recall your conversation and have a genuine interest in them.
  • Increased Engagement: Personalized emails are more likely to engage the recipient. They indicate that you’ve put thought into the email, which can motivate the recipient to respond.
  • Greater Relevance: By avoiding generic language, you can make your email more relevant to the recipient. By mentioning specific points from your conversation, you can make the email more meaningful and engaging.
  • Relationship Building: Personalizing your email aids in building a relationship with the recipient. It indicates that you view them as an individual, not just a contact on a list.

2. Not following up promptly

Failing to follow up promptly after cold calls is indeed a common error, and here’s why it can be harmful:

  • Loss of Momentum: The conversation and its context are fresh in both your and the prospect’s mind immediately after the call. Delaying the follow-up can lead to a loss of momentum, and the prospect might lose interest or forget key aspects of the conversation.
  • Missed Opportunity: Swift follow-ups often lead to opportunities. By delaying, you might forfeit the chance to continue the conversation while the prospect is still contemplating your proposal.
  • Perceived Lack of Interest: A delayed follow-up might convey a lack of interest or seriousness about your proposal. Prompt follow-ups demonstrate your commitment and interest.
  • Competitive Advantage: The longer you delay the follow-up, the more time you give your competitors to intervene. A swift follow-up helps keep the competition at bay.

Remember, the objective of a follow-up email is to extend the conversation initiated with the cold call. A swift follow-up is crucial in effectively achieving this goal.

3. Neglecting to track and analyze results

Overlooking the tracking and analysis of results when dispatching follow-up emails after cold calls is one of the most common mistakes, and here’s why it can be harmful:

  • Lack of Insight: Tracking and analyzing results offer valuable insights into what’s effective and what’s not. Without this data, you might persist in making the same errors unknowingly.
  • Missed Improvement Opportunities: Analysis of results can spotlight areas for enhancement. Neglecting to do so means forfeiting opportunities to refine your strategy and boost success rates.
  • Success Measurement Difficulty: Without tracking results, it’s challenging to gauge the effectiveness of your efforts. You won’t have a clear comprehension of the efficacy of your strategy.
  • Personalization Deficiency: Tracking responses can assist you in better personalizing your follow-up emails. If you don’t analyze the responses, you might overlook important cues from your prospects.
  • Resource Misallocation: Without proper tracking and analysis, you might end up expending time and resources on unresponsive prospects while neglecting potential leads.

Remember, the objective of a follow-up email is to extend the conversation initiated with the cold call. Tracking and analyzing results are crucial in effectively achieving this goal.


The practice of sending emails after a cold call can significantly enhance your conversion rates. It not only provides a personalized touch but also serves as a reminder of the conversation, reinforcing your message.

This strategy allows you to stand out in the recipient’s mind, increasing the likelihood of a positive response. Remember, every interaction counts in building a relationship, and a well-crafted email following a cold call can be a powerful tool in your sales arsenal.

So, maximize your conversion rate by effectively utilizing this approach. Happy cold calling and emailing!